Event Check-in And Badge Printing Software FAQs
EventMobi’s Badge Designer makes it easy to customize and personalize event badges in just a few steps. You can create badge sizes, layouts, and details from scratch, or start with free templates and dynamic fields to get them event-ready in no time. The drag-and-drop designer requires no graphic design skills, and with a fully integrated platform, you can automate custom badges for different groups and personalize them for every attendee.
Check out Conference Badge Design: How to Create and Print in 7 Easy Steps to learn more.
EventMobi’s pre-printed, firm-laminated badges are $3.99 USD each, with taxes, fees, and delivery included anywhere in Canada and the US. Order directly through the Badge Designer, or export your design to print yourself or through a print house—costs vary depending on the badge stock and printing method.
Pre-printed badges are personalized and printed before the event, then handed out at check-in. They are ideal for events with a confirmed attendee list that require a polished, professional look.
Onsite badge printing allows for flexibility with last-minute updates, like title changes or new registrations, and gives more opportunities to engage with attendees during check-in without sorting through stacks of badges.
Onsite badge printing costs depend on the setup that fits your event needs. Badge Label Printing packages start at $1,000 USD and include a rental kit with two printer stations—ideal for quick, flexible printing and for events that require on-site registrations or last-minute changes.
Direct Thermal Printing uses high-speed, professional-grade printers and includes onsite staff to manage setup, printing logistics, and troubleshooting. This option is a higher investment but is perfect for large events with high-volume check-in, where speed, quality, and dedicated onsite support are critical.
For smooth onsite badge printing, plan for one Badge Label Printer per 150 attendees. Factor in your check-in layout and peak traffic times—extra printers can help spread out stations, shorten lines, and keep check-in moving. Each roll prints about 175 labels (depending on size), and printers can run wirelessly for up to 2,000 prints before needing power. EventMobi’s Badge Label Printing kits include two printers, an iPad, and a stand, ready for your onsite setup.
Yes! The Badge Designer includes ready-to-use templates with customizable designs and details. Edit them to match your event, or print them as is to create badges in just a few clicks.
Best practices will depend on the role your event badges play, but in general, the most effective badges onsite:
- Use contrasting colors for visibility
- Apply a font hierarchy to draw attention to key details
- Include a color-coding system or icons to identify attendee types
Check out 30+ Memorable Event Badge Ideas: The Complete Guide for 2025 to learn more.
Name tags are small paper or sticker labels that display only a person’s name, with minimal branding or details, and are most effective when close-up introductions are all that is needed.
Name badges offer more space for details like titles, companies, attendee types, or even information for the wearer, such as Wi-Fi passwords or agendas. Available in various sizes, they can be designed for quick identification from a distance, making them ideal for networking.
In short, name tags suit simple introductions, while name badges are better for networking and sharing more information.
Check out 30+ Memorable Event Badge Ideas: The Complete Guide for 2025 to learn more.
Standard badge sizes are 4″ x 3″ or 4″ x 6″, depending on the amount of branding and detail you want to include. EventMobi’s Badge Designer also gives you the flexibility to create custom badge and label sizes to fit your event’s exact needs.
Yes! With EventMobi’s Badge Designer, you can order pre-printed, double-sided badges with both front and back designs, which can be selected during the ordering process.
Yes! EventMobi can provide onsite services to handle the setup, logistics, and management of badge printing at your event, so your team can focus on everything else.
EventMobi offers flexible badge printing options to fit your team and event.
- DIY with an inkjet printer
- Order pre-printed badges through EventMobi or a print house
- Print onsite with Badge Label Printing or Direct Thermal Badge Printing
Yes! EventMobi’s Onsite App for check-in is fully integrated with both the Badge Designer and Badge Label Printing. You can design badges with personalized QR codes for every attendee, whether you’re pre-printing in advance and scanning onsite, or checking in attendees and printing one or multiple badge labels in a single scan.
Pre-printed firm-laminated badges can be ordered directly from the Badge Designer, or you can export your designs to print yourself or through a print house on any badge stock you choose.
For onsite needs, Badge Label Printing uses a compact, wireless printer to produce transparent or white labels that can be applied to pre-printed firm-laminated badges or any badge stock. Direct Thermal Badge Printing uses professional printers to print directly onto paper fanfold or biodegradable badge stock.
EventMobi’s Badge Designer gives you everything you need to create custom branded name badge designs—start from scratch or use prebuilt, fully customizable templates.
With EventMobi’s Direct Thermal Badge Printing service, your designs can be pre-printed onto paper fanfold or biodegradable badge stock, with attendee details printed directly onto the badge from branded kiosks. Branded or unbranded lanyards are available at an additional cost.
Pre-printed firm laminated name badges are available in 4″ x 3″ or 4″ x 6″ sizes. Direct Thermal Onsite Badge Printing also offers both sizes for paper fanfold and biodegradable stock.
Custom badge sizes can be created for printing through your preferred print house, and badge labels can be customized to any size for onsite printing—perfect for personalizing everything from swag to table placements and more.
Badge details can be updated onsite directly from the Experience Manager. Create or edit registrant profiles in the People Library to issue badges for onsite registrations or make changes as needed. A laptop or iPad with an organizer logged into the Experience Manager can be set up at the event to manage updates onsite.
The Badge Designer is fully integrated into the Experience platform, making it easy to design and personalize name badges and badge labels. Create your design from scratch or start with a fully customizable template, and use dynamic fields to automatically pull attendee details from their profiles. Badges can be automatically assigned based on your registrant types, and designs can be created in custom sizes or ordered as pre-printed, firm-laminated badges in 4″ x 3″ or 4″ x 6″ sizes directly from the Badge Designer.
Each event registrant receives a unique check-in code tied to a QR code, which can be customized to your preferences. These attendee QR codes are automatically synced with EventMobi’s Check-In and can be scanned to check attendees into the event, into sessions, and to print badge labels onsite.
The Badge Designer includes a QR Code widget that adds a unique code to each attendee’s badge. This code is automatically integrated with EventMobi’s Check-In, allowing you to scan attendees into the event, sessions, and/or print badge labels onsite.
QR codes are automatically generated for each registrant and integrated with EventMobi’s Check-In and Badge Label Printing. A default code is created for every attendee, but can be customized to your preference.
With EventMobi, you can order pre-printed firm-laminated badges for $3.99 USD each (taxes and delivery included), export designs to print yourself, or work with a print house. For onsite needs, choose Badge Label Printing—$1,000 USD for a rental kit with two printers, an iPad, and a stand—to create transparent or white labels for badges and event items, or opt for Direct Thermal Badge Printing to print directly onto badge stock from branded kiosks, with pricing based on station count and onsite support.
Yes! You can export your badge designs as a PDF to send to a print house or to print yourself with an inkjet printer.
Your badge designs can be previewed before placing your badge order or exporting to PDF. If you are using onsite printing at your event, it is recommended that you print a test to ensure the printer and design are working as intended and to confirm you are ready to go once attendees begin checking in.
Tips to prepare for badge printing and ensure a smooth check-in experience:
- Preview designs for badges and labels to make sure details aren’t cut off and remain clear and legible.
- Run a test print for onsite Badge Label Printing or Direct Thermal Printing to confirm everything is set before attendees arrive.
- Choose durable badge stock that will last for the whole event.
- Plan ahead with print houses, factoring in timelines and logistics to ensure badges are ready by event day.
- Organize registration stations to avoid long lines. For pre-printed badges, clearly mark the stations and arrange the badges so that your team can find them quickly.
Setting up onsite stations for Badge Label Printing is quick, easy, and takes just a few steps:
- Download EventMobi’s Onsite App and log in
- Switch the printer to Bluetooth mode and enable Automatic Reconnection
- Pair the printer with your iPad or iPhone via Bluetooth
- Load the label roll and thread it through the printer
- Install the battery or connect to the AC adapter
For more information on setting up your Badge Label Printing stations, refer to this FAQ.
EventMobi offers onsite services to set up and manage your Badge Label Printing stations. For Direct Thermal Badge Printing, onsite support is required to handle the setup and operation of the professional printers and kiosks.
Badge orders placed through EventMobi arrive within 7 days, anywhere in Canada and the U.S.
