AI badge scanners are quietly stealing your trade show revenue.Watch now →
Get a Demo
Get a Demo

Your Call for Speakers Shouldn't Live in Three Different Tools

If you run your call for speakers across a form, a spreadsheet, and an inbox, then you know the pain of manually duplicating that info across your website, registration, and Event App.

  • Collecting submissions with unbranded online forms
  • No shared view of what’s been accepted, rejected, or still pending
  • Chasing speakers for missing bios, headshots, and details
  • Syncing speaker and session details with your other event tools
  • Manually sending acceptance and rejection emails one by one

A Better Way to Run Your Call for Speakers

EventMobi’s Call for Speakers runs your submission process, your review, and communications in the same platform you’re using for website, registration, and Event App.

  • Launch a branded submission portal for your speakers, no login required
  • A centralized review workspace shows every proposal’s status in one table
  • Accepted proposals become speaker profiles and sessions with one click
  • Speaker notification emails go out when you decide
  • No export, no third-party sync, no separate tool to maintain

Call for Speakers submission page

Create a Branded Call for Speakers Page

Customize a public submission page speakers can access without creating an account, built with the same drag-and-drop editor you use for the rest of your event.

  • Customize form fields for speaker bios, proposal details, tracks, and file uploads
  • Match your event’s branding and colors with an easy, drag-and-drop editor
  • Publish as a standalone page or embed it on your existing site
  • Set a submission window with a start and end date
Proposal tracking workspace

Manage Your Submissions in One Place

Stop tracking decisions across email threads and spreadsheet tabs. Every submission lands in one workspace showing its status, submission date, and your notes.

  • Filter and sort by status: pending, accepted, rejected, and notified
  • Add notes to any submission as you review
  • Update the status of multiple proposals at once
  • See exactly what’s left to decide, without a status meeting
Speaker decision notification emails

Notify Speakers When It’s the Right Time

Changing a status doesn’t send an email. You decide when acceptance and rejection notices go out, individually or in bulk.

  • Send decision emails to one speaker or hundreds at once
  • Preview every email before it sends
  • Track which speakers have been notified and which haven’t
  • Revisit a decision before anyone’s been informed
One-click profile and session creation

Accepted Proposals Flow Into Your Website, Registration, and Event App

Turn accepted proposals into speaker profiles and session descriptions, ready to use in the EventMobi Event Platform.

  • Create a speaker profile pre-filled from the submitted proposal
  • Create a session record with the proposal’s title and description already in place
  • Speakers are automatically added to your event’s speaker group
  • Add remaining details like room and time whenever you’re ready
Book a Demo

Included as Standard in Every EventMobi Plan

Unlike some event platforms, EventMobi’s Call for Speakers isn’t a paid add-on. Plus, there’s no per-Speaker or per-Submission fees.

✓
Available in EventMobi’s Event CMS, the Experience Manager
✓
No new contract, no new login, no extra setup fee
✓
Turn it on and publish your submission page whenever you’re ready
Book a Demo

What Organizers Are Saying

“EventMobi’s ability to import sessions, speakers, attendees, sponsors, and personalized agendas significantly streamlined event setup.”




G2 5 Stars Review

“I use EventMobi to centralize event information and manage the agenda for large educational and networking events, and I really appreciate that it allows us to keep all our event information in one place, which reduces waste with printed agendas.”


G2 5 Stars Review

See Your Next Call for Speakers Run Itself

No separate tool, no extra cost, no setup fee. Book a demo and see how a proposal becomes a session.

EventMobi G2 Badges

BOOK A DEMO

Call for Speakers FAQs

EventMobi’s Call for Speakers is the built-in system for running a speaker submission process. Organizers collect proposals through a branded submission portal, review and decide on each one, and convert accepted proposals into speaker profiles and sessions, all inside the same platform used for website, registration and Event App.

Some conference planners choose to keep their Call for Speakers open year-round, but you can set specific dates to open and close the submission window.

No. The submission portal is a public page, no login or EventMobi account required. Spam protection is built in.

Yes. Add the fields you need, including text fields, dropdowns, and file uploads. Fields can be mapped to the speaker profile so they carry over automatically, or kept as submission-only.

No. You choose when to create the profile. One click creates it pre-filled with the submitted data and adds the speaker to your event’s speaker group.

Yes. Select multiple submissions and send decision emails to all of them at once, or send individually. You’ll see a preview before anything goes out.

By design. Review decisions change: you might accept a proposal early and find a stronger one later, or need to wait until registration opens before notifying anyone. Manual sending means no one hears from you until you’re ready.

EventMobi’s Call for Speakers is included in every package. It’s part of the Experience Manager by default, with no separate purchase or setup fee.

A form and spreadsheet can collect proposals, but every step after that (review, notifying speakers, building your program) is manual and disconnected. Call for Speakers keeps intake, review, and program build in one place, so accepted proposals become speaker profiles and sessions without re-entering anything.